Where To Start When Searching For a New Office

Deciding to relocate your office is a significant step in any business's growth. Whether you are expanding, upgrading, or simply seeking a more strategic location, finding the right office space in London requires careful planning and informed decision-making.

Renting an office differs from leasing a residential property in several key ways. While you can approach landlords directly or use an agent to navigate the process, commercial leasing involves more complex negotiations, higher stakes, and multiple stakeholders. If you opt for a leased office, you’ll need to consider factors such as reinstatement provisions (returning the space to its original condition) and alienation rights (whether subletting is permitted). These aspects often require legal expertise to ensure you fully understand your commitments.

Some companies manage the search independently, particularly those with in-house real estate teams. Others prefer to engage a specialist to streamline the process and provide market insights.

The Independent Search Approach

Managing the search independently requires a proactive approach. You will need to conduct thorough research to identify potential office spaces, reach out to landlords, and arrange viewings to assess each location. Evaluating properties involves considering key factors such as location, available amenities, lease terms, and the long-term suitability for your business. Once you have shortlisted potential spaces, negotiating rental terms becomes essential. This includes discussing costs, lease duration, and any necessary modifications to the office. While this approach can be cost-effective for businesses with real estate expertise in-house, it demands a significant investment of time and effort to secure the best deal.

The Broker-Supported Approach

Working with a commercial real estate broker offers numerous advantages for companies prioritising efficiency and expert insights. Brokers provide access to a wider range of office spaces, including those that may not be publicly advertised, giving you more options to consider. Office space is their bread and butter, giving them endless knowledge and expertise for any questions, concerns, or advice you may be looking for. They also offer professional negotiation support, ensuring that you secure the most favorable lease terms while minimising financial and contractual risks. Additionally, leveraging broker expertise saves time and alleviates the administrative burden, allowing you to concentrate on running your business. A well-connected broker not only broadens your search but also presents alternative spaces that may better align with your needs.

Regardless of your chosen approach, there are two key principles that will enhance your search:

Start Sooner Than You Think

Securing an office space in London can take anywhere from a few weeks to several months, depending on availability and requirements. Serviced offices and fully fitted and furnished spaces can usually be moved into fairly quickly. However, if you are considering a custom-built or newly developed office, early engagement is crucial to influence layout and design.

Align Stakeholders Early in the Process

Office selection often involves multiple decision-makers. To avoid last-minute roadblocks, identify key stakeholders early and understand their priorities. While some requirements may evolve during viewings, establishing dealbreakers in advance prevents wasted time and effort.

Relocating your office is a strategic move that impacts productivity, employee satisfaction, and business operations. Whether you opt for an independent search or leverage expert support, having a clear plan and informed approach will lead to better outcomes.

If you are looking for professional guidance in finding the perfect office space in London, our expert team is here to assist. Working with Kontor will allow you to explore your options with confidence, and secure a space that truly aligns with your business vision.

By Nenagh Acock Jones, Marketing Manager